Every project or proposal must have at least one and no more than two Project leader(s). The reasoning behind such is that projects need leaders to be flexible and confident enough to be able to make tough decisions – on the spot choices – or guide the project in the direction it was proposed. They …
Two-Tier Approval Process – Proposals must go through a two-tier approval process in order to be officially accepted by group. Once a proposal is submitted a proposal will enter the first tier of approval which is voted upon within the committee(s) that are involved in the project. At this stage is where criticisms / debate …
There are two ways a Committee Head’s position can be revoked within a fiscal year. The first is if the Head steps down from their position in which case a new vote to replace this Head will be held. The second is due to incompetence or improper dedication or understanding of the position. If a …
All tenure’s of committee heads positions are to be voted before the April 1st season opening date every fiscal year and to last one entire season / year from that point. There are no limitations on reappointing the same head year after year as long as majority of committee members vote for such person. A …
All meetings should have some kind of documentation or status update in which the main ideas and information are shared with the rest of the group and the public. These updates can be short video or audio formats as well as written text or bullet forms. A section for such will be included on website …
Heads meetings are only meant to happen on a bi-weekly basis as a summary of all events, proposals and decisions that happen within the committees – these are meant to only increase coordination amongst varying committees of the organization to ensure everyone is on the same page and up to date. This meeting is also …
Each and every committee is responsible for appointing two heads to represent the committee across the organization. They also are given specific and key roles that will determine what they are to be held accountable to update the group and remain in the loop with at all times. Official Titles (for added professionalism and clarity …
International Affairs is the responsible parties for all developing and external nodes and branches of Valhalla – they are meant to be the facilitators and representatives of the core of the organization to all forming groups outside the Montreal area. They are to set all chapter guidelines and boundaries – for the organization as well …
The Environment “Green Team” are the Permaculture specialists of the group. From landscape design to implementation and food production this group is part of a core tenant to all Valhalla values. Also responsible for appointing project leaders for all workshops and projects related to Environment as well as the cleanliness and order at the land …
The Engineering department of Valhalla is responsible for all technical and physical aspects of the movement. Be it the energy strategy – all eco constructions and structures as well as dealing with all permits and city requirements. They are the urban planners of the movement alongside the Environment Committee ensuring a balance between structures and …
Mind, Body, Spirit has a lasting role in being the caring and nurturing branch of the organization. It’s meant to keep track of all the members of the organization as well ensure the proper vibe and communication channels between members. This committee should play an active role in Community Affairs and Entertainment & Events as …
Outreach and Marketing are tasked with managing all media assets of the organization. The scope of which includes website, designs and graphics, content creation (photo, video, blog, flyers), Green Seed, newsletters, sponsors, and overall marketing strategies and opportunities. This Committee is meant to play a very active role in documenting all activities of all other …
The Merchandise Committee is responsible for all branding opportunities internal (in-house products and services) and external (licensing and partnerships) that use the Valhalla brand. Their main efforts should be to keep products and services sold or given out in association with Valhalla as sustainable and consistent with the organizations values as possible. They are also …
Entertainment & events committee is responsible for hosting and coordinating all aspects of the events surrounding the organization. From public events to internal parties and ceremonies (something Community Affairs should be involved with as well) these members are given the liberty to really dictate the main aspects of the calendars and have other happenings surround …
Community Affairs is a committee responsible for the managing of all internal affairs of the organization. From webinars / tours, to incoming emails, applications, inquiries and membership processes. The Community Affairs is the traditional Human Resources department of an organization. They are also responsible for appointing a Secretary Position as well as the Facilitator position …
Economic Sustainability’s role within the organization is to appoint the Economic Sustainability Counselor’s (ESC) of the group who’s mandate is to keep track of the inflows and outflows of the organization not from an accounting point of view – but from the budgeting point of view. Proper cash management must be undertaken due to the …
The role of Legal and Accounting Committee is simple – In any organization there are always legal and accounting obligations that need to be respected in accordance with the law. The members of this group are expected to manage these obligations – keep the group informed on any major decisions and changes within such as …
